Registration

Fee deadlines

Early bird deadline – February 20th, 2019.
Late bird deadline – April 4th, 2019.
On site deadline – April 5th – 12th, 2019.

 

Paper submission and registration are obtained using the Conference Management System 2 application available here. Each attendee (author or participant only) uses the same system.
After successful registration to the system you will obtain your Person ID# via email.

The first submissions are to be sent by November 15th, 2018 using CMS2 conference system.
Abstracts or papers sent by e-mail as attachments, by fax or surface mail are generally not accepted!

Please follow instructions found on Paper submission page.

The International Program Committee cannot acknowledge the receipt of final papers without the receipt of the registration information and the appropriate registration fee paid by February 20th, 2019 (early-bird deadline).

If you are having problems with registration or further questions, feel free to contact our HELPDESK SERVICE at helpdesk2019@smagrimet.org.

 

SMAGRIMET 2019 Colloquium, Split 2019 – Agreed Delegate Fee Structure

Delegate Registration TypeFee € (EUR) including VAT
Full Delegate – Early bird490,00
Full Delegate – Late bird630,00
Full Delegate - On-site700,00
Student - Early bird250,00
Student – Late bird280,00
Student - On-site320,00
Accompanying Person – Early bird130,00
Accompanying Person – Late bird180,00
Accompanying Person - On-site220,00
Kotizacija za članove HRO-CIGREIznos (u kunama), PDV uključen
Rana prijava2.600,00 kn
Kasna prijava3.100,00 kn
Prijava i plaćanje na kolokviju3.750,00 kn

HRO-CIGRE member are required to enter CIGRE Member ID in the registration form.
Članovi HRO CIGRE obvezni su navesti svoj članski broj prilikom ispunjavanja prijavnog formulara. Broj je moguće dodati prijavom na CMS2 i promjenom podataka korisničkog profila.

 

Full Delegate Registration / Student Registration includes
  • Opening ceremony
  • Access to the industry exhibition and poster area
  • Full access to all the regular and special sessions
  • Papers on USB with Colloquium Bag
  • Welcome drinks reception
  • Colloquium Dinner Banquet
  • Coffee breaks and refreshments
  • Visit to the HPP (lunch included)
Accompanying person Registration includes
  • Opening ceremony
  • Welcome drinks reception
  • Colloquium Dinner Banquet
  • Visit to the HPP (lunch included)

 

PLEASE REMEMBER: Authors of accepted papers need to register and pay the registration fee in order to have their papers published in the Proceedings. At least one author of an accepted paper must register at the full delegate/author rate no later than the early-bird deadline.
For authors presenting multiple papers, one registration is valid for one person; however, it can cover up to two (2) papers on which the person who is registered is an author or co-author.

Please observe the deadline for author’s registration.

 

Student registration

Only for unemployed university students, a reduced registration fee is applicable.
To be considered as a student, a person must not be full- or part-time employed and is required to provide an ORIGINAL stamped documentation confirming status of unemployed student and documentation from University certifying status of a registered student (Bachelor, Master or PhD level).

Please send the document both to the following email address: helpdesk2019@smagrimet.org (scanned copy)
and originals to postal address:
University of Zagreb
Faculty of Electrical Engineering and Computing
Marko Jurcevic (SMAGRIMET)
Unska 3, 10000 Zagreb
Croatia
Please observe that in order to qualify for the early bird fee we need to receive this documentation not later than February 10th, 2019.

Visa applications

If you nationality is listed in the link below, you will require a visa to enter the EU/Croatia. During the registration process please complete the “Visa Questionnaire” section to request a visa invitation letter. Please note that invitation letters will only be sent to delegates who have paid the registration fee. 

Please click here (http://www.mvep.hr/en/consular-information/visas/visa-requirements-overview/) to check if you require a visa for attending the SMAGRIMET 2019. 

 

VAT Info and FAQ

Regarding the EU VAT taxation, please observe following document https://ec.europa.eu/taxation_customs/business/vat/eu-vat-rules-topic/where-tax_en

To ensure SMAGRIMET’s compliance with local and EU tax regulations, 25% VAT must be added to all delegate registrations. Unlike many other B2B transactions, which are generally taxed at the customer’s place of establishment and are handled by the reverse charge mechanism, the SMAGRIMET as a scientific conference is different.

The difference concerns the supply of B2B services in respect to admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission (articles 53 and 54.1 of the European VAT Directive 2006/112/EC). This is one of the several exceptions to the general rule of the article 44 of the VAT Directive.

According to these articles: “the place of supply of services in respect to admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission, supplied to a taxable person (and non-taxable person), shall be the place where those events actually take place.”

As consequence, the registration fees for the SMAGRIMET in Split for both taxable and non-taxable persons, regardless of their nationality, are subject to Croatian VAT at 25%.

  1. Why am I paying VAT on the conference registration fee?
    You are paying a Value Added Tax (VAT) on the registration fee because it is required by the laws and regulations of the EU and its Member States. They establish that VAT must be paid on the fees in the country where the meeting is held. For this conference, the Croatian VAT is applicable on the registration fee.
  2. Can the VAT be recovered?
    Possibly. Only businesses can claim back the Croatian VAT. To recover VAT you must provide the details of your company (name, address, VAT number or tax ID) for your registration invoice and submit all original documentation to your company for its processing. SMAGRIMET staff will provide you with a proper VAT invoice.
  3. What process should companies follow to recover the VAT?
    EU Companies:  EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the Croatian VAT.

Cancellation and refund policy
In case of cancellation, please notify the Registration Secretariat in writing (address: helpdesk2019@smagrimet.org).
An administrative charge of 50 EUR will apply to cancellations made PRIOR to March 20th, 2019. No refunds will be made for cancellations made after this date.

 

Hotel Reservation

Instruction for Hotel reservation can be found on the following link: http://smagrimet.org/venue-accomodation/

Hotel reservation needs to be confirmed not later than March 15th, 2019.