Registration

Paper submission and registration are obtained using the Conference Management System 2 application available here. Each attendee (author or participant only) uses the same system.
After successful registration to the system you will obtain your Person ID# via email.

The first submissions are to be sent by January 30th, 2018 using CMS2 conference system.
Abstracts or papers sent by e-mail as attachments, by fax or surface mail are generally not accepted!
Electronic versions of the final paper should be submitted BOTH in Adobe Acrobat (PDF) and in Microsoft Word (DOC/DOCX) or Latex format (including figures) by March 5th, 2018.

The International Program Committee cannot acknowledge the receipt of final papers without the receipt of the registration information and the appropriate registration fee paid by March 5th, 2018.

If you are having problems with registration or further questions, feel free to contact our HELPDESK SERVICE at helpdesk@smagrimet.org.


Registration Fee for Authors/Participants

Late registration ONLY FOR PARTICIPANTS OR CO-AUTHORS - fee paid between March 31st and April 23rd, 2018650 EUR
On-site registration (Hotel Le Meridien Lav, Split) ONLY FOR PARTICIPANTS OR CO-AUTHORS - April 24th, 2018 687,50 EUR
(Croatian VAT of 25% included)

Registration fee for Authors and Participants covers:

  • Full access to all the regular and special sessions at the 1st SMAGRIMET 2018 Colloquium
  • Opening and closing ceremonies
  • Welcome Cocktail
  • Coffee breaks and refreshments
  • Colloquium Dinner Banquet
  • Visit to the HE Zakucac (lunch included)
  • Delegate bag, USB with Proceedings and promotional items

PLEASE REMEMBER: Authors of accepted papers need to register and pay the registration fee in order to have their papers published in the Proceedings. At least one author of an accepted paper must register at the author rate even if he/she is a student. For authors presenting multiple papers, one registration is valid for one person; however, it can cover up to two (2) papers on which the person who is registered is an author or co-author.

Please observe the deadline for author’s registration.

 

For CIGRE members-only applies the following fees
HRO-CIGRE member are required to enter CIGRE Member ID in the registration form.
Članovi HRO CIGRE obvezni su navesti svoj članski broj prilikom ispunjavanja prijavnog formulara. Broj je moguće dodati prijavom na CMS2 i promjenom podataka korisničkog profila.

Late registration for CIGRE Members - fee paid between March 31st and April 24th 20183.670 kn
(Croatian VAT of 25% included)

 

Student registration

For university students, a reduced registration fee is applicable (250 EUR, VAT included, paid by March 30th, 2018 or 300 EUR, VAT included, paid after March 30th, 2018).
To be considered as a student, a person must not be full- or part-time employed and is required to provide an ORIGINAL stamped documentation confirming status of unemployed student and documentation from University certifying status of a registered student (Bachelor, Master or PhD level).

Please send the document both to the following email address: helpdesk@smagrimet.org (scanned copy)
and originals to postal address:
University of Zagreb
Faculty of Electrical Engineering and Computing
Marko Jurcevic (SMAGRIMET)
Unska 3, 10000 Zagreb
Croatia
Please observe that in order to qualify for the early bird fee we need to receive this documentation not later than March 20th, 2018.

 

 

Registration fee for Accompanying Persons

Registration fee for Accompanying Persons covers:

  • Attendance at the Welcome Cocktail
  • Opening and closing ceremonies
  • Colloquium Dinner Banquet
  • Visit to the HPP Zakucac (lunch included)

Registration only for accompanying persons (between February 10th and April 23rd, 2018)187,50 EUR
On-site registration for accompanying persons (Hotel Le Meridien Lav, Split) - April 24th, 2018237,50 EUR
(Croatian VAT of 25% included)

 

Registration information

The International Programme Committee cannot acknowledge the receipt of final papers without the receipt of the Colloquium registration form and the registration fee paid.

PAYMENT INFORMATION - UPUTE ZA PLAĆANJE
Payments are to be made by bank transfer in favor of:

University of Zagreb
Faculty of Electrical Engineering and Computing
Unska 3, 10000 Zagreb
Croatia

Bank details:
Zagrebacka banka d.d, Zagreb, Croatia
SWIFT: ZABA HR 2X
IBAN: HR 76 23600 0011 0121 8080

Please include payment description as:
SMAGRIMET + Paper ID# + Personal ID# as author or Personal ID# as participant in your payment.

Following are two payment description examples:
SMAGRIMET 183 12345678
SMAGRIMET 8765432

All payments are to be made in EUR or in Croatian Kuna - HRK (equivalent to EUR amount). No other currencies will be accepted.

Please inform us if you are planning to make a payment on the day of your arrival at the registration desk.
Please be advised that authors are requested to make advance payment their approved papers no later than February 26th, 2018.
Credit card payments will NOT be possible.


**** INSTRUCTIONS ON CROATIAN LANGUAGE FOLLOWS ****
Sve uplate molimo nasloviti na:
Sveučilište u Zagrebu
Fakultet elektrotehnike i računarstva
Unska 3, 10000 Zagreb

Podaci o računu za uplatu:
Zagrebačka banka d.d, Zagreb
Kunski IBAN broj: HR7623600001101218080

Molimo da obavezno u opis plaćanja stavite sljedeći tekst (prilagođen vašim podacima):
U slučaju da plaćanje obavljate kao autor opis plaćanja navedite u sljedećem formatu: SMAGRIMET + ID# rada + Osobni ID#
U slučaju da plaćanje obavljate kao sudionik ili osoba u pratnji, opis plaćanja navedite u sljedećem formatu: Osobni ID#

Primjeri opisa plaćanja:
SMAGRIMET 183 12345678
SMAGRIMET 8765432

Račun će biti izdan prilikom prijave na dan vašeg dolaska.

 

Registration Receipt
The receipt will be issued at the Registration Desk at the Symposium.

VAT Info and FAQ

Regarding the EU VAT taxation, please observe following document https://ec.europa.eu/taxation_customs/business/vat/eu-vat-rules-topic/where-tax_en

To ensure SMAGRIMET’s compliance with local and EU tax regulations, 25% VAT must be added to all delegate registrations. Unlike many other B2B transactions, which are generally taxed at the customer’s place of establishment and are handled by the reverse charge mechanism, the SMAGRIMET as a scientific conference is different.

The difference concerns the supply of B2B services in respect to admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission (articles 53 and 54.1 of the European VAT Directive 2006/112/EC). This is one of the several exceptions to the general rule of the article 44 of the VAT Directive.

According to these articles: “the place of supply of services in respect to admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission, supplied to a taxable person (and non-taxable person), shall be the place where those events actually take place.”

As consequence, the registration fees for the SMAGRIMET in Split for both taxable and non-taxable persons, regardless of their nationality, are subject to Croatian VAT at 25%.

  1. Why am I paying VAT on the conference registration fee?
    You are paying a Value Added Tax (VAT) on the registration fee because it is required by the laws and regulations of the EU and its Member States. They establish that VAT must be paid on the fees in the country where the meeting is held. For this conference, the Croatian VAT is applicable on the registration fee.
  2. Can the VAT be recovered?
    Possibly. Only businesses can claim back the Croatian VAT. To recover VAT you must provide the details of your company (name, address, VAT number or tax ID) for your registration invoice and submit all original documentation to your company for its processing. SMAGRIMET staff will provide you with a proper VAT invoice.
  3. What process should companies follow to recover the VAT?
    EU Companies:  EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the Croatian VAT.

Cancellation and refund policy
In case of cancellation, please notify the Registration Secretariat in writing (address: helpdesk@smagrimet.org).
An administrative charge of 50 EUR will apply to cancellations made PRIOR to April 10th, 2018. No refunds will be made for cancellations made after this date.

 

Hotel Reservation
Instruction for Hotel reservation can be found on the following link: http://smagrimet.org/venue-accomodation/

Hotel reservation needs to be confirmed not later than April 10th, 2018.