Observing Your Allotted Time
- The total time allotted to each speaker is 20 minutes. You should plan to speak for around 15 minutes so that 5 minutes remain for questions.
- Invited speakers have twice this time, 45 minutes in total, and they should plan to speak for about 35-40 minutes leaving 5-10 minutes for questions.
Organization of Oral Sessions
- Notice for on-line remote presentations: please observe notice below and follow instructions you will be given by SMAGRIMET team.
- Show no more than 1 slide per minute of speaking time. This means approximately 10-12 slides maximum for the 12 minutes of presentation at the conference. Remember to leave few minutes for questions from the audience. It detracts from the quality of the presentation to flash numerous graphs, equations, or tables on the screen in rapid sequence in an effort to squeeze a presentation into its allotted time.
- Make the letters on your slides sufficiently large – suggested minimum font size is 14.
- Do number the slides for quick reference.
- Put no more than 12 lines of text or 4 curves on any slide.
- Avoid lengthy tabulations of numerical data and limit equations to those for which the terms can be properly defined.
- Your audience needs time to interpret the data that you present. While you are very familiar with the data displayed, the audience is not. Describe the abscissa, coordinates, units and the legend for each curve.
- When you display a curve, tell the audience what they should be looking for in order to grasp the point you are trying to make. The audience will not have time to figure it out for themselves.
- Use repetition in your talk to ensure the facts are understood by the audience.
- In addition to the body of the talk, present an introduction and a summary or conclusion.
- Include only information or data that can be properly explained in the allotted time.
- Repeat any questions that are posed to you.
- If a question requires a lengthy reply, suggest that you and the person asking the question meet after the presentation. Then take the discussion out of the meeting room.
- Authors of accepted papers are obligated to present their work using one of the remote collaboration tools. Detailed information will be published in due time.
- Presenters located in time zones that are significantly different from UTC+1 will receive a time slot that is the most appropriate for both presenter and viewers or the ability to send a pre-recorded presentation.