Registration

Fee deadlines

CategoriesEarly birds
before June 10th, 2020
Late registration
until October 16th, 2020
On-site registration
from October 17th, 2020
Regular (Authors, Participants)480 EUR590 EUR690 EUR
IEEE Members (Authors, Participants)430 EUR530 EUR620 EUR
HRO-CIGRE Member (Authors, Participants)2.700,00 HRK3.300 HRK3.900 HRK
Students (non-IEEE and IEEE)250 EUR290 EUR350 EUR
Accompanying Person100 EUR150 EUR200 EUR

*All prices include Croatian VAT (25%).

IEEE Members are required to enter their member number, membership level and year of becoming an IEEE member.

HRO-CIGRE member are required to enter CIGRE Member ID in the registration form.
Članovi HRO CIGRE obvezni su navesti svoj članski broj prilikom ispunjavanja prijavnog formulara. Broj je moguće dodati prijavom na CMS2 i promjenom podataka korisničkog profila.

Full Delegate (Author or Participant) Registration / Student Registration includes
  • Opening ceremony
  • Access to the industry exhibition and poster area
  • Full access to all the regular and special sessions
  • Papers on USB with Colloquium Bag
  • Welcome drinks reception
  • Colloquium Dinner Banquet
  • Coffee breaks and refreshments
  • Technical visit (lunch included)
Accompanying person Registration includes
  • Opening ceremony
  • Welcome drinks reception
  • Colloquium Dinner Banquet
  • Visit to the HPP (lunch included)

Please note that each attendee (author, co-author, participant or accompanying person) must be registered using CMS2 to receive his personal account.

Accompanying persons must register and pay the reduced registration fee to be able to fully enjoy colloquium program provided.

PLEASE REMEMBER: Authors of accepted papers need to register and pay the registration fee in order to have their papers published in the Proceedings. At least one author of an accepted paper must register at the full delegate/author rate no later than the early-bird deadline.
For authors presenting multiple papers, one registration is valid for one person; however, it can cover up to two (2) papers on which the person who is registered is an author or co-author.

Please observe the deadline for author’s registration.

Cancellation and refund policy
If a registrant is unable to attend an event for any reason they may substitute, by arrangement with the SMAGRIMET Organizing Committee, someone else from the same institute/organization.
In case of cancellation, please notify the Registration Secretariat in writing (address: helpdesk2020@smagrimet.org).
An administrative charge of 50 EUR will apply to cancellations made PRIOR to September 7th, 2020. No refunds will be made for cancellations made after this date.

Hotel Reservation

Instruction for Hotel reservation can be found on the following link: https://smagrimet.org/2020/venue-and-accommodation/

Hotel reservation needs to be confirmed not later than July 20th, 2020.

Student registration

Only for unemployed university students, a reduced registration fee is applicable.
To be considered as a student, a person must not be full- or part-time employed and is required to provide an ORIGINAL stamped documentation confirming status of unemployed student and documentation from University certifying status of a registered student (Bachelor, Master or PhD level).

Please send the document both to the following email address: helpdesk2020@smagrimet.org (scanned copy)
and originals to postal address:
University of Zagreb
Faculty of Electrical Engineering and Computing
Marko Jurcevic (SMAGRIMET)
Unska 3, 10000 Zagreb
Croatia
Please observe that in order to qualify for the early bird fee we need to receive this documentation not later than May 20th, 2020.

Visa applications

If you nationality is listed in the link below, you will require a visa to enter the EU/Croatia. During the registration process please complete the “Visa Questionnaire” section to request a visa invitation letter. Please note that invitation letters will only be sent to delegates who have paid the registration fee. 

Please click here (http://www.mvep.hr/en/consular-information/visas/visa-requirements-overview/) to check if you require a visa for attending the SMAGRIMET 2020. 

VAT Info and FAQ

Regarding the EU VAT taxation, please observe following document https://ec.europa.eu/taxation_customs/business/vat/eu-vat-rules-topic/where-tax_en

To ensure SMAGRIMET’s compliance with local and EU tax regulations, 25% VAT must be added to all delegate registrations. Unlike many other B2B transactions, which are generally taxed at the customer’s place of establishment and are handled by the reverse charge mechanism, the SMAGRIMET as a scientific conference is different.

The difference concerns the supply of B2B services in respect to admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission (articles 53 and 54.1 of the European VAT Directive 2006/112/EC). This is one of the several exceptions to the general rule of the article 44 of the VAT Directive.

According to these articles: “the place of supply of services in respect to admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission, supplied to a taxable person (and non-taxable person), shall be the place where those events actually take place.”

As consequence, the registration fees for the SMAGRIMET in Split for both taxable and non-taxable persons, regardless of their nationality, are subject to Croatian VAT at 25%.

  1. Why am I paying VAT on the conference registration fee?
    You are paying a Value Added Tax (VAT) on the registration fee because it is required by the laws and regulations of the EU and its Member States. They establish that VAT must be paid on the fees in the country where the meeting is held. For this conference, the Croatian VAT is applicable on the registration fee.
  2. Can the VAT be recovered?
    Possibly. Only businesses can claim back the Croatian VAT. To recover VAT you must provide the details of your company (name, address, VAT number or tax ID) for your registration invoice and submit all original documentation to your company for its processing. SMAGRIMET staff will provide you with a proper VAT invoice.
  3. What process should companies follow to recover the VAT?
    EU Companies:  EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the Croatian VAT.